A well-structured online meeting platform is vital for an efficient, smooth meeting experience. The platform should offer features that allow participants to collaborate effectively, to record ideas and tasks and share them with remote team members. It should also include tools for taking notes in real-time, sharing a whiteboard and creating Kanban boards and mind maps to illustrate the progress of a project. It is also essential to take into consideration the ability to schedule ahead of time, as well as the reliability and uptime of the platform.

The most well-known video conference platforms are Skype, Zoom, Webex and Google Hangouts. Google Hangouts is a free tool that offers instant messaging, video calls with up to 10 people and collaborative document sharing. It can be used to host team meetings, webinars, and video conferences. It integrates with Google applications and services, and offers HD streaming video and cloud recordings, as well as screen sharing. Its interface is simple and user-friendly but it’s susceptible to audio and display issues, buffering delays, and dropped calls.

Other features you should look for in a reliable online meeting platform are the ability to create and manage a meeting agenda, and to add participants. Some platforms allow you to drag and drop files into your virtual meeting room. This is great for UX designers who want to utilize their wireframing tools within the same virtual meeting space, or software engineers who wish to send a link to a code repository or new feature. It is also recommended to look for an application that allows you to easily access documents, applications, and websites. Having this ability will enable your team members to swiftly pull up documents, screenshots, notes from previous meetings, or even their bug tracker without having to leave the meeting.

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