Data Room Software – What to Look For in a Data Room Software Provider

Published in 2 de outubro de 2023 by

Data room software must be capable of handling large volumes of documents. This feature is usually evident in the tools offered by the service provider including multilingual search (about 16 languages), OCR, file preview, smart AI categories and translation of documents. A reputable service will provide flexible viewing options that allow users to browse documents in their own format, or without it.

A reliable provider will employ the highest encryption level to ensure the security of confidential data. They should also offer a 24 hour multilingual helpline for users and dedicated customer service representatives who can assist with fast project startup, best practice implementation and accelerated due diligence procedures.

For instance, some providers offer the possibility to share folders, desktops and FTP with the virtual data room, which makes it easy to upload and download any file. Some providers also have an automatic naming scheme which makes it easy to organize and find files. The top vendors allow you to set different access permissions for view as well as print and secure PDF download, and personalize watermarks that display a user’s name, IP address and the date and time of document viewing.

A good VDR should come with built-in NDAs that are automatically applied to all users in order to prevent unauthorised disclosure of data. It should also be equipped with an extensive auditing system that allows to go into detail about activities, to determine who is doing what (document and user), when and how.