A VDR gives granular permissions to users and files, with intelligent access control for email addresses and domains. This helps reduce the risk of data leakage. They also allow for the adding watermarks to sensitive documents and restrict the printing of these documents making it difficult for hackers to steal data. They also useful source help protect against server failure by automatically failing over to a second server. This keeps the process running even if the primary server fails.
Some VDR providers also offer extra features, such as databases that can be searched and an activity dashboard that tracks the activities. They also provide advanced security features, such as the bank-level encryption of 256 bits, making it impossible for anyone who is not authorized to access data. They can also track every activity that occurs in the VDR including who downloaded and viewed what files, ensuring you have a audit trail of data access.
Other VDR providers specialize in certain kinds of deals or industries. For example there are some that specialization in M&A and others are geared toward collaboration with scientists. Certain tools are specialized to support legal litigation or for archiving huge volumes of documents. The selection of VDR provider is based on the magnitude and complexity of the project or transaction being handled.
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